Assets Management Software

Everyone needs to know what assets they own.. how to manage them.. and how to to audit them

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For those who value accurate records of their assets through effective record keeping, asset tagging and management

Simply put, the Asset Management Module offers you the ability to record, track, trace, tag, view and edit all your assets in one place.. online.

The Asset Management Module gives you the ability to list within each building, every asset, where it’s located, a description of each item and its current state.  Each location has a set of customisable questions that allows you to detail whatever information you need.  

Its flexibility lies in the opportunity for you to customise the module to meet your exact requirements, so if the questions need adapting or changing, that’s not a problem.

The Asset Management Module also allows you to upload images and CAD drawings which then takes the information stored within Vision to identify the areas where the assets are located, giving you a visual ‘map’ of your operation. You can upload and store documentation, certificates, guides and even video footage for each or ALL of the assets listed.  

You can assign expiry dates for those assets that require frequent maintenance checks; maintenance dates, significant findings and actions.

With the corresponding Vision Mobile App and the Vision-tag (RFiD or Near Field Communication) technology, we can tag an asset or location giving those on the ground (at site level) immediate access to the live data, the documentation and/or the maintenance records for that item or location… or even, individual, via their mobile phone (ISO or Android).

By tagging a location or room, you can list the assets in that location.

In ever-expanding portfolios, so many organisations are no longer across what they own; they’ve simply grown too big to keep reliable records and misjudged the importance of such record keeping. A recent example of this was an NHS hospital located in Nottingham which decided to outsource all of their FM; they listed 40,000 assets but in reality, discovered much later on, deep into the tendering process, they actually had over 90,000. The outsourcing company gave a budget costing based on the original asset figure when, in reality, the cost was nearly triple their tender price.

Think outside the box..

All businesses have different requirements and our clients are no exception. The Asset Management Module within our software can be, and is, used in a myriad of ways.. some clients choose to use it to carry out annual audits; collate inspection results and schedule re-inspections; store historic data; list their emergency exits and lighting; PAT testing; as business intelligence tool or for insurance purposes, and so much more.  All, however, have one thing in common, they all acknowledge that this module and app has saved them time, money and resources and made their operations more efficient and effective.

Head of Asset Management at Anglia Ruskin University, Christopher Willis, comments, “Utilising the Vision software system, Anglia Ruskin University is continuing to improve and evolve its asset management procedures and is now working with ACMS UK to install Vision-tags.  These tags will be applied to all room/areas allowing for authorised auditors to scan a tag and all information relating to emergency lighting, or any other assets, in that area be returned and updated via an authorised mobile device.

The software also allows us to upload any documentation, certificates, video guides, servicing schedules to individual assets, so when reading the tag, we – and our contractors – will have every bit of information we need immediately to hand.  Ultimately, in utilising the tags in this way, we will have comprehensive knowledge of all our assets, where they are, their current maintenance status, etc., which means nothing will get overlooked or missed and all the information needed will be in on place and easily accessible.”  

Want to know more about the assets management module of the Vision Software?

For more information about the asset management module within the Vision software, contact ACMS UK today and book a demonstration. Alternatively, call one of our specialist advisors on +44(0) 115 922 0600