Legionella Risk Assessment & Management Services
What sets Assets & Compliance Managed Services apart from the competition is that we will help you to deliver a complete and comprehensive legionella risk management system that will allow your business to manage and control your risk in a way that is cost and time efficient.
Improved Compliance and Risk Management
Efficient Data Management and Reporting
Real-Time Monitoring and Proactive Alerts
Cost Savings Through Preventive Maintenance
Protecting People and Property from Legionella Risk
Legionella is a potentially harmful bacteria found in natural and artificial water systems. If not properly managed, it can proliferate and pose a serious health risk — particularly through aerosolised droplets from taps, showers, air conditioning systems, and stored water tanks. Exposure to Legionella can cause Legionnaires’ disease, a severe and sometimes fatal form of pneumonia.
In the UK, legislation such as the Health and Safety at Work etc. Act 1974, COSHH Regulations 2002, and ACOP L8 requires that organisations assess and manage the risk of Legionella in all premises where water systems are present.
At Assets & Compliance Managed Services, we help organisations across housing, healthcare, education, and commercial sectors to meet their legal duties by delivering expert Legionella Risk Assessments and robust water hygiene management solutions. Our services are delivered through Vision Pro Software, giving you complete transparency, task tracking, and audit readiness — all in one centralised platform.
What Is a Legionella Risk Assessment?
A Legionella Risk Assessment is a legal requirement for any organisation that manages premises with hot or cold water systems. The purpose of the assessment is to identify potential risks where Legionella bacteria could grow and be transmitted, and to recommend control measures to prevent harm.
Under ACOP L8 and the guidance set out in HSG274 Part 2, responsible persons must ensure that Legionella risks are:
- Properly assessed by competent individuals
- Clearly documented with site-specific findings
- Managed and reviewed on an ongoing basis
A compliant Legionella Risk Assessment covers all aspects of the building’s water system, from tanks and pipework to outlets and maintenance routines. It’s not just about identifying risks — it’s about building a plan for continuous control.
Our expert consultants ensure that every assessment meets current legislation, is tailored to your environment, and is integrated into an ongoing management approach — with everything stored and tracked through Vision Pro Software.
Our Assessment Process
At Assets & Compliance Managed Services, we follow a structured, professional approach to every Legionella Risk Assessment, ensuring full compliance, clear documentation, and actionable outcomes.
Our process includes:
- Initial review and site briefing – Understanding your premises, systems, and compliance status
- Survey of water systems – Inspection of hot and cold water systems, tanks, calorifiers, outlets, dead legs, and pipework
- Temperature monitoring – Checking hot and cold water temperatures at key locations
- Condition assessment – Evaluating system cleanliness, scale, stagnation risk, and control mechanisms
- Management review – Assessing your policies, schematics, records, and evidence of ongoing control measures
- Risk grading and prioritisation – Identifying areas of high, medium, and low risk, with clear recommended actions
- Full reporting – Providing a detailed, easy-to-understand report with images, findings, and compliance status
All findings, recommendations, and follow-up tasks are entered directly into Vision Pro Software, giving you instant access to your assessment data and a clear roadmap for achieving and maintaining compliance.
Ongoing Legionella Management
Compliance with Legionella legislation doesn’t end with a risk assessment. It requires consistent, documented management over time.
Assets & Compliance Managed Services provides long-term support that enables you to actively monitor, control, and improve your water hygiene compliance. Whether you manage one building or an entire portfolio, we ensure your systems are safe, compliant, and well-maintained.
Our ongoing management services include:
- Routine temperature checks
- Water sampling and laboratory analysis
- Flushing regimes for infrequently used outlets
- Descaling and disinfection programmes
- Tank inspections and cleaning
- Re-assessments after changes in system or use
- Management policy reviews and updates
Every action is tracked and stored in Vision Pro Software, ensuring nothing is missed and your audit trail is always up to date. This not only reduces compliance risk — it simplifies your management workload and enables a proactive approach to water hygiene.
Delivered Through Our Vision Pro Software
All Legionella Risk Assessment and water hygiene management services provided by Assets & Compliance Managed Services are delivered through Vision Pro Software, our powerful compliance and risk management platform.
Vision Pro Software transforms how you manage Legionella risk:
- Centralised dashboards – View live status, outstanding actions, and site-specific compliance data in one place
- Automated task scheduling – Assign, monitor, and receive reminders for tasks such as flushing, testing, and inspections
- Digital logbooks and records – Store all assessment reports, certificates, photographs, and control logs for instant access
- Cross-discipline compliance – Integrate Legionella with fire, asbestos, H&S, and other compliance modules
- Alerts and notifications – Stay ahead of non-conformities or overdue tasks before they become liabilities
- Audit-ready reporting – Generate real-time reports and evidence trails for inspections and board-level assurance
By combining expert consultancy with smart software, we deliver a complete Legionella compliance solution — not just a one-off assessment.
Expert Legionella Management for Every Environment
Our Legionella services are trusted by a wide range of public and private sector organisations, including those operating high-risk, multi-site, and regulated environments. We understand the demands of managing water hygiene across diverse property types, ageing systems, and operational constraints.
We regularly support:
- Local authorities and housing associations managing residential estates
- Facilities management companies responsible for multi-client portfolios
- Education providers including schools, colleges, and universities
- Healthcare estates including hospitals, clinics, and care homes
- Commercial property owners and landlords across retail, office, and industrial sectors
Our services are scalable, consistent, and always tailored to your operational and compliance needs — whether you manage one site or hundreds.
Why Choose Assets & Compliance Managed Services?
At Assets & Compliance Managed Services, we offer more than just assessments — we deliver complete compliance management, backed by over 25 years of sector experience and supported by our own cutting-edge technology.
When you work with us, you benefit from:
- A dedicated compliance partner — not just a service provider
- Nationwide coverage and multi-sector expertise
- Consultants trained to the latest HSE and water hygiene standards
- A proactive, risk-based approach to ongoing Legionella control
- Compliance visibility across all your properties via Vision Pro Software
- Integration with asbestos, fire, H&S, and wider compliance solutions
Whether you’re preparing for audit, managing estates with vulnerable populations, or aiming to streamline compliance processes — we’re here to help you reduce risk, ensure safety, and achieve full regulatory peace of mind.
Frequently Asked Questions
What is Legionella and why is it dangerous?
Legionella is a type of bacteria that can develop in water systems under certain conditions — especially in warm, stagnant water between 20°C and 45°C. When aerosolised (for example, through taps, showers, or cooling towers), it can be inhaled and cause Legionnaires’ disease, a serious and sometimes fatal form of pneumonia.
The risk is higher in environments with vulnerable occupants, such as hospitals, care homes, and residential buildings. That’s why UK legislation requires building managers to assess and control this risk.
What is a Legionella Risk Assessment?
A Legionella Risk Assessment is a systematic survey and analysis of a property’s water systems to identify areas where Legionella bacteria could grow and be transmitted. It involves inspecting tanks, pipework, outlets, and control measures, as well as reviewing management procedures.
The outcome is a detailed report with findings, a risk rating, and recommendations to bring the system into compliance. Assessments must be carried out by competent individuals and reviewed regularly — not just once.
Who is responsible for managing Legionella risk in a building?
Responsibility for Legionella control typically lies with the Dutyholder — this could be the employer, landlord, property owner, or managing agent.
The Dutyholder must appoint a Responsible Person to manage the day-to-day aspects of Legionella control. This includes ensuring risk assessments are conducted, control measures are followed, records are kept, and the system is reviewed regularly.
Assets & Compliance Managed Services support both Dutyholders and Responsible Persons through expert consultancy and digital task management via Vision Pro Software.
How often should a Legionella Risk Assessment be carried out?
A formal Legionella Risk Assessment should be:
- Reviewed every two years as a standard guideline
- Reassessed immediately if there is:
- A change in building use or water system design
- Evidence of control failure
- A case of Legionnaires’ disease
- Change of ownership or occupancy
In high-risk environments (e.g., healthcare or residential buildings), reviews may be required more frequently. Vision Pro Software makes it easy to track assessment dates and get alerts when reviews are due.
What are the legal requirements for Legionella control?
UK legislation and guidance includes:
- Health and Safety at Work etc. Act 1974
- Control of Substances Hazardous to Health Regulations (COSHH) 2002
- HSE Approved Code of Practice (ACOP) L8
- HSG274 Part 2 (technical guidance for hot and cold water systems)
These regulations require that risks are identified, assessments are conducted by competent persons, control schemes are implemented, and records are maintained. Failure to comply can result in prosecution, fines, and reputational damage.
What happens if I don’t manage Legionella risk properly?
Failure to manage Legionella risk can lead to serious health consequences, regulatory action, and legal liability. Organisations found in breach of their duty may face:
- Prosecution by the HSE
- Large financial penalties
- Civil claims from affected individuals
- Reputational damage and loss of trust
- Potential imprisonment in severe cases
Using a professional provider like Assets & Compliance Managed Services reduces your exposure to these risks by ensuring everything is compliant, documented, and proactively managed.
What is included in the ongoing Legionella management service?
In addition to the initial risk assessment, our ongoing management services include:
- Regular temperature monitoring
- Flushing of infrequently used outlets
- Water sampling and microbiological analysis
- Disinfection and cleaning programmes
- System schematics and asset tagging
- Digital record-keeping and compliance tracking
These services are managed and documented through Vision Pro Software, allowing clients to access records, schedule tasks, and demonstrate full control at all times.
How does Vision Pro Software support Legionella compliance?
Vision Pro Software is a cloud-based compliance platform designed to make Legionella management simpler, smarter, and fully auditable. It supports compliance by:
- Providing live dashboards of compliance status across multiple sites
- Scheduling and assigning monitoring tasks with automatic reminders
- Recording and storing logs, reports, and certificates securely
- Highlighting overdue actions or non-conformities
- Creating a digital audit trail for internal or external inspections
- Integrating with other modules like Fire, Asbestos, and H&S
Vision Pro Software puts you in control by reducing manual paperwork, preventing missed tasks, and giving you complete visibility over water hygiene compliance.
Book your Legionella Risk Assessment today
Legionella compliance is not optional — it’s a legal requirement. Whether you’re managing a single site or a large property portfolio, Assets & Compliance Managed Services are here to help you meet your responsibilities and protect your people.
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What people say
We started using Vision to transfer our fire log book records from paper to electronic. Vision is flexible enough for the audit forms to replicate the paper version and was therefore very simple for our store teams to switch. This provided us real time information on compliance but also cut down on excessive use of paper.
The transition was so successful that we transferred all our Health and Safety audits and inspections onto the same Audit software platform.”
New Look Retailers currently conduct 3000 audits per week
Vision has revolutionised the way asbestos data is stored and utilised within the organisation. We are now able to provide surveyors and contractors with remote access to the system which enables them to directly update the data on site. Previously we received the documents in PDF format and someone had to manually transfer the information onto the server based system.
As part of the process Assets & Compliance Managed Services conducted a full data cleanse of all the asbestos management documents to ensure the quality of the existing data. This helped us to quickly identify any gaps or errors, allowing necessary works and surveys to be scheduled more productively.
We now manage and maintain our emergency lighting across the campus via the Vision-tag. Our Maintenance Department simply scan the tag using a mobile device and are able to view and/or edit the data presented at site level.
It gives us a comprehensive and immediate overview and with the uploading of schedules and documentation, Maintenance are always in complete control of these assets and their operational status
